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[LTA MUSIC]

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LiveTextAccess: Training
for real-time intralingual subtitlers.

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This is unit 3, IT Competence.

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In this presentation,
we will be dealing with Element 3:

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How to set up
the working environment?

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In this lesson,

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we will give you some advice on
setting-up your hardware and software.

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The materials for this presentation
have been created by Sub-Ti Access,

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an accessibility
service provider from Italy.

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My name is Enrico Pigliacampo,

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I am an Italian man
with a beard and short hair.

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I will be displayed in a box
in the top right corner of each slide.

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The learning outcome
of this presentation

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is that the trainee can
set up the hardware and software

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for each type of trained setting
and solve problems.

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During this video lecture,

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we will give you some tips
both for on-site work and remote work.

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We will also show a couple of examples
of working environments

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and at the end of the lecture, you will
find a summary and the exercises.

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First, we will see all the steps
you need to take when you work onsite.

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The setting up
of a working environment

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begins before
the actual setting-up process itself.

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Let me explain.

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Before you set up
your hardware and software,

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you need to
choose the best tools

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for the event
in which you will be working.

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To do this, you must know
the place where you will work

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and how the subtitles will be
displayed to the audience.

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It is possible to identify
four steps in setting up:

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venue inspection,
tool selection, the actual setting up

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and the tests you need to do to ensure
that everything is working fine.

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In this presentation, we will
be dealing with the first three steps.

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Testing is the topic of Unit 3,
Element 3, Learning Outcome 3.

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The first step is
the inspection of the venue,

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with special attention
to be paid to the workstation.

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This is especially important
in cultural events

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because the subtitler
usually works onsite

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and the subtitles are displayed
to the audience on a screen.

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It can also be useful
if you work onsite

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in educational settings
or in a workplace.

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When you work for TV
or in parliamentary meetings,

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your subtitles are usually
broadcast on TV or online

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and the subtitler
often works remotely.

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During your inspection,

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you must check the location
where the event will take place,

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which we will call the “venue”,

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and where you will work,
which we will call the “workstation”.

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First of all,
you have to check

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how the client wants
the subtitles to be displayed:

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to the whole audience
on a screen,

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which is usually the case
for cultural events,

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or on personal devices such as
smartphones, tablets or computers,

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which is usually the case in educational
settings and in workplaces.

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If the subtitles are shown
to the whole audience on a screen,

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you also need
to know the size of the venue

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in order to choose
the best projector

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to display the subtitles
clearly enough for everyone to see,

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including those
sitting in the last row.

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In cultural events,

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you also need to know
the stage set-up

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and where the subtitles
are going to be projected,

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to ensure that
nothing obstructs the view

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and the audience can
always read them.

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Once you have checked the venue,
you will need to check your workstation:

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this can be a seat
in the venue itself

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or in a booth
isolated from the audience.

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This is important for respeaking.

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If you are seated
with the audience,

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you will need something like a stenomask
to cancel out the noise.

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You can find out what a stenomask is in
Unit 3, Element 1, Learning Outcome 1.

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If you are working in a booth,

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you must ensure that you can hear
what the speakers are saying

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and that you have a view
of what is going on in the venue.

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You must also ensure that
the subtitles are projected properly.

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Always remember to check
where the nearest power points are

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and make sure to have
the right electric cables with you

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when you are setting up.

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Once you have a clear idea
of the venue and your workstation,

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you have to select the best tools
to provide the best possible service.

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First of all, you need to check
what is available in the venue

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or already
in the client’s possession.

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For example, you may need
a screen and a projector:

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if the client already has them,
you will not need to provide them.

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If not, you need to
bring your own.

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Once you know what you need,

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you must check what you already have
and what you have to buy or rent.

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You may buy the tools you need
or rent them,

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but you will need time to check
what the market has to offer

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and choose the best tools
you can find to meet your needs.

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Once you have all your tools,

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the next step is the setting up
of both software and hardware.

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First, you need to set up
your software programs.

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They are set up
before the event

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and you will use them
on different occasions.

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The first thing you have to do
is to install the programs,

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then customise them
to improve your quality and speed.

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We have talked about the installation
and customisation of software programs

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in the presentations
about input and output tools.

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Remember to update
your programs from time to time

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to improve your service.

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Now you have to
set up your hardware.

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First of all, you have to
organise your workstation,

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to ensure that all tools
are in the right place

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and easy to reach and
use without obstacles.

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Make sure
there is enough light

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to avoid wasting time
in search of what you need.

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This is important in cultural events
where little light may be available,

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in order to focus
the attention on the stage.

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Once your workstation is ready,

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set up the tools you will use
to display the subtitles.

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These may be already set up in venues
where subtitles are used often.

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In other cases,

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you may need to set up your screen
and place the projector.

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Once the tools are in place,
lay the cables to connect them.

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Once everything is ready,
switch everything on.

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Now it is time to test your tools
and adjust their features

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to obtain the desired outcome.

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This is the topic of Unit 3,
Element 3, Learning Outcome 3.

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When you work remotely,
the set-up is easier

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as you only need
to care for your workstation

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which is usually the same
for every job you do.

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In this section, we will give you
some tips for you to consider

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when you work remotely.

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Anyway, it is important

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that you know also
how to set-up the tools onsite

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as the clients may ask you for help
setting up their tools.

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First of all, you must
set up your workstation,

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following the same tips
shown on slide 8.

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The difference between working remotely
and working onsite

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is that your workplace
stays the same on every occasion

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and you do not need to
set it up every time.

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You do need to check that your
Internet connection is good enough,

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to ensure your service
is not affected by technical issues.

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You also need
good quality input audio

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and it is useful to have a view
on what is going on in the event

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which you are
going to subtitle live.

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Make sure you have a reliable
communication channel with your client

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and with your colleagues,

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if they are working remotely
from a different location,

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in case issues arise.

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In this last section,

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we will show you
a couple of examples of workstations.

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You will find other set-up examples

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in the LTA YouTube playlists
of the other units.

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This is the workstation
of a subtitler who works for TV.

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They have two monitors
connected to the computer

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and on the opposite wall,

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there is a TV screen
where they can check the outcome.

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On the monitor on the left, you can
also see the noise-cancelling headphones

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used by the subtitler to get
clear sound from the TV.

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On the desk, there is
also a bell used by the editor

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when they need more time
to correct the subtitles.

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This is another example.

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On the left, you can see
a view of a real-time subtitling booth,

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in which the subtitler,
in this case, a respeaker,

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and the live editor work.

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On the right, you can see the desktop
with two touchscreen workstations:

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the editor’s touchscreen
on the left

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and the respeaker’s touchscreen
on the right.

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Behind the two touchscreens, there is
a TV screen to monitor the final result.

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In this slide, there are a couple of
details from the previous workstation.

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On the left, soundproof headphones
with an external panoramic microphone

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and on the right,
the editor’s pedal

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that allows them to split
the transcript into subtitles

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and broadcast them on air.

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The pedal is not used
by all subtitlers:

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it is a specific tool
used by professionals

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who work with
the PerVoice Subtitling Workstation.

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Summary.

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To conclude, always remember
that good planning of the set-up

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is important to prevent
most technical problems.

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We have two final tips
we want to give you.

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Make sure
you always have backup tools.

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Things may break any time

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and you need to change them
if you want to finish your work.

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Finally, always
bear in mind your comfort.

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You may have to sit down
and work for several hours,

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so it is important for you to be
comfortable and focus on your subtitles.

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Exercises.

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Exercise 1.

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On the LTA YouTube channel,
you can find many videos

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where professional subtitlers
show their workstation.

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Watch them and identify the tools used
by the subtitlers shown in the videos.

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Exercise 2.

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For each work context,

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cultural events,
parliamentary assemblies, broadcasts,

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workplace and education,
make a list of the tools you need.

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[LTA MUSIC]

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LTA, Live Text Access.

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Universitat Autònoma de Barcelona.

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SDI, Internationale Hochschule.

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Scuola Superiore
per Mediatori Linguistici.

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ZDF Digital.

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European Federation
of Hard of Hearing People, EFHOH.

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Velotype.

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Sub-Ti Access.

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European Certification and Qualification
Association, ECQA.

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Co-funded by the Erasmus+ Programme
of the European Union.

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Erasmus+ Project:

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2018-1-DE01-KA203-004218

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The information and views
set on this presentation

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are those of the authors

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and do not necessarily reflect
the official opinion

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of the European Union.

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Neither the European Union
Institutions and bodies

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nor any person
acting on their behalf

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may be held responsible
for the use

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which may be made
of the information contained here.